Posting Requirements
Purpose of Process:
The law requires certain information to be posted on company bulletin boards for employees to read. In addition, the law requires that companies disseminate information to employees, and bulletin boards can fulfill this requirement.
Recommended Steps in the Process:
- Develop a list of items to post on company bulletin boards
(see below).
- Assemble the posting material.
- Determine the size of the bulletin board(s) needed.
- Install bulletin boards in each building in which employees
are located. The bulletin boards must be in a place that is
visible to employees, such as in a break room or a major
hallway. At least one set of posters must be visible to job
applicants.
- Display the posters on the bulletin boards.
- Review the bulletin boards periodically (every two to three months) to ensure that all required posters are still on the bulletin board.
Legally Required Posters - Federal (see Process Tips for link to complete list)
Employee Rights Under The Family & Medical Leave Act
Equal Employment Opportunity Is The Law
Employee Polygraph Protection Act
OSHA Job Safety and Health Protection (The CAL/OSHA Safety and Health Protection poster listed below fulfills this requirement)
Your Rights Under the FLSA - Federal Minimum Wage
OSHA Form 300 (displayed during the months of February through April of every year)
Employee Rights for Workers with Disabilities/Special Minimum Wage (required for employers of workers with disabilities under special minimum wage - explains the conditions under which special minimum wages may be paid)
Legally Required Posters -State of California
Industrial Welfare Commission Wage Orders
CAL/OSHA Safety and Health Protection (sample form)
Harassment or Discrimination in Employment (DFEH 162)
Emergency Phone Numbers
Work Injury Notice (California Worker's Compensation)
EDD Unemployment/Disability Insurance information
Access to Medical Records (for companies that have done exposure evaluations)
Time Off For Voting
Pay Day Notice
Pregnancy Disability Leave (5 to 49 employees) or California Family Rights Act (50 or more employees) poster
Proposition 65 Warnings (for employers with 10 or more employees that use chemicals currently subject to the act, including alcohol, tobacco and more than 500 other chemicals)
Information Required for Dissemination to Employees
Notice of Affirmative Action for Individuals With Disabilities, Special Disabled Veterans, & Veterans of the Vietnam Era (Refer to the Affirmative Action Plan process for applicability of regulation)
Notice of Qualified Benefit Plan changes
Company "Anti-Harassment Policy"
Company "Equal Employment Opportunity Policy"
Company Affirmative Action & Equal Employment Opportunity statement (Refer to the Affirmative Action Plan process for applicability of regulation)
Other Items for Posting Consideration
Company Ethics and Conduct Rules (see sample)
IRS Publication 213 (provides information on completing the payroll form W4 and changing tax withholdings)
"The American Policy Is Our Policy" (Immigration - IRCA)
The Chamber of Commerce and some private companies sell posters
which consolidate the government mandated posters. These posters
are attractive, convenient, and inexpensive.
The U.S. Department of Labor allows you to download the posters
for free. Their Web Site address is http://www.dol.gov/compliance/topics/posters.htm.
You can also use Department of Labor eLaw Poster Advisor
to help identify the proper set of posters for your organization.
Companies performing government contract work subject to the Service Contract Act or Public Contracts Act must post the "Notice To Employees Working on Government Contracts" poster.
The California Pregnancy Disability Leave and Family Rights Act posters and the federal Family and Medical Leave Act posters require employers to post these in another language if it is the primary language of 10% or more of your workforce.
Health and Safety regulations have additional posting requirements dealing with topics such as hazardous materials, industrial equipment, lasers, etc.
