Purpose of Process:

The law requires certain information to be posted on company bulletin boards for employees to read. In addition, the law requires that companies disseminate information to employees, and bulletin boards can fulfill this requirement.

Recommended Steps in the Process:

1. Develop a list of items to post on company bulletin boards (see below).
   
   
2. Assemble the posting material.
   
   
3. Determine the size of the bulletin board(s) needed.
   
   
4. Install bulletin boards in each building in which employees are located. The bulletin boards must be in a place that is visible to employees, such as in a break room or a major hallway. At least one set of posters must be visible to job applicants.
   
   
5. Display the posters on the bulletin boards.
   
   
6. Review the bulletin boards periodically (every two to three months) to ensure that all required posters are still on the bulletin board.

Your Rights Under The Family & Medical Leave Act of 1993.

Equal Employment Opportunity Is The Law (EEOC-P/E-1)

Employee Polygraph Protection Act (1462)

OSHA Job Safety and Health Protection (The CAL/OSHA Safety and Health Protection poster listed below fulfills this requirement)

Your Rights Under the FLSA - Federal Minimum Wage

OSHA Log 200^* (displayed during the month of February of every year)

Industrial Welfare Commission Order: "Wages, Hours, & Working Conditions in the (Specific) Industry (or Occupation)"

CAL/OSHA Safety and Health Protection

Harassment or Discrimination in Employment (DFEH 162)

Emergency Phone Numbers

Work Injury Notice (California Worker's Compensation)

EDD Unemployment/Disability Insurance information

Industrial Welfare Commission Order # MW-88 (Minimum Wage)

Access to Medical Records (for companies that have done exposure evaluations)

Time Off For Voting

Pay Day Notice

Pregnancy Disability Leave (5 to 49 employees) or California Family Rights Act (50 or more employees) poster

Proposition 65 Warnings (for employers with 10 or more employees that use chemicals currently subject to the act, including alcohol, tobacco and more than 500 other chemicals)

Notice of Affirmative Action for Individuals With Disabilities, Special Disabled Veterans, & Veterans of the Vietnam Era^* (Refer to the Affirmative Action Plan process^* for applicability of regulation)

Notice of Qualified Benefit Plan changes

Company "Anti-Harassment Policy"^*

Company "Equal Employment Opportunity Policy"^*

Company Affirmative Action & Equal Employment Opportunity statement^* (Refer to the Affirmative Action Plan process^* for applicability of regulation)

Company Ethics and Conduct Rules (see sample)^*

IRS Publication 213 (provides information on completing the payroll form W4 and changing tax withholdings)

"The American Policy Is Our Policy" (Immigration - IRCA)

Process Tips:

The Chamber of Commerce and some private companies sell posters which consolidate the government mandated posters. These posters are attractive, convenient, and inexpensive. Contact Auxillium West for the names of these companies. The U.S. Department of Labor publishes its posters on the Internet, which can be printed or downloaded for free. Their Web Site address is http://www.dol.gov/dol/regs/main.htm

Companies performing government contract work subject to the Service Contract Act or Public Contracts Act must post the "Notice To Employees Working on Government Contracts" poster.

The California Pregnancy Disability Leave and Family Rights Act posters and the federal Family and Medical Leave Act posters require employers to post these in another language if it is the primary language of 10% or more of your workforce.

Health and Safety regulations have additional posting requirements dealing with topics such as hazardous materials, industrial equipment, lasers, etc.

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